Joining a new GP practice, whether as a locum GP or a permanent doctor, can feel like stepping into the unknown. Every practice has unique workflows, appointment structures, and systems, so settling in quickly is key to success.
At Vela Medical Group, we help GPs transition seamlessly into new roles. Follow these five essential steps to ensure your first shift runs smoothly and you make a lasting positive impression.
1. Get to Grips with the Practice Setup
Before seeing patients, take time to understand how the GP practice operates. Arrive early and use the extra time to:
✔ Introduce yourself to GP partners, practice nurses, and the admin team
✔ Locate consultation rooms, staff areas, and emergency exits
✔ Familiarise yourself with the appointment system and patient flow
Feeling comfortable in your environment makes the rest of the shift much easier.
2. Learn the Tech & Admin Processes
Most GP practices use EMIS, SystmOne, or Vision, but each surgery has its own way of working. Before seeing your first patient, make sure you:
✔ Have system access and can log in without issues
✔ Know how to issue prescriptions, referrals, and sick notes
✔ Understand the process for requesting blood tests or scans
Getting to grips with admin tasks early prevents unnecessary headaches later.
3. Understand Your Patient Caseload
Each practice has different expectations for its GPs and locums. Before starting your list, confirm:
✔ How many face-to-face and telephone consultations you’ll handle
✔ Whether you’re covering on-the-day urgent cases
✔ If you’ll be managing chronic disease reviews or repeat prescriptions
✔ Whether home visits or care home rounds are required
Clarifying expectations helps you manage time and workload efficiently.
4. Keep on Top of Time & Documentation
A busy GP clinic can feel overwhelming, so staying organised is key.
✔ Plan consultations wisely and stick to allocated times where possible
✔ Document clearly – good notes save time and prevent follow-up issues
✔ Use referral templates where available to speed up admin
Efficient time management and record-keeping keep your shift running smoothly.
5. Communicate & Ask for Help When Needed
Even experienced GPs need guidance in a new practice setting. If you’re unsure, ask the right people:
✔ The practice manager for workflow and protocol clarifications
✔ Senior GPs or ANPs for local prescribing and referral pathways
✔ Reception and admin staff for patient flow and appointment queries
Good communication helps you settle in faster and builds strong working relationships.
Why Work with Vela Medical Group?
At Vela Medical Group, we connect locum and permanent GPs with rewarding roles in primary care, out-of-hours, and urgent care settings. Whether you’re looking for flexible shifts, competitive rates, or career stability, we make the process stress-free.
✔ Exclusive GP job opportunities across the UK
✔ High pay rates and flexible working contracts
✔ Full compliance and onboarding support
✔ Expert career guidance for locum and permanent GPs
Looking for Your Next GP Role?
📌 Register with Vela Medical Group today and take the next step in your GP career.
